Preparation of Materials for Design Exhibition Submission
Preparation for Design Exhibition Submission: You must be an active ITAA member to submit a design for exhibition. Each entrant should log into the ITAA website.  If you do not have an ITAA user name and password, you will be redirected to the ITAA website to join or renew as a member, pay your dues and create your user name and password at the ITAA site. 
1.      Select a category for review and presentation:
Hawaiian Inspired Design - Special Category for 2012 Annual Conference Only - Given the location of 2012 Annual Conference in Hawai'i, you are invited to celebrate the dress of Hawai'i with a Hawaiian or Hawaiian-inspired design competition.  Judging will be by a panel of experts of Hawaiian dress and designers in Hawai'i.  A winner of this category will receive a special certificate.  Formats include: 
HILG - Hawaiian Inspired Live Gallery
HIME - Hawaiian Inspired Mounted Exhibit
Fiber Art – Textile, apparel, or accessory items with emphasis on aesthetics and the use of materials, surface design techniques, and/or couture construction. This category can include apparel or non-wearable two- or three-dimensional designs. If a garment’s stated priority is the surface design or weave structure, a commercial pattern or pattern from another source may be used. The pattern source must be identified. Formats include:
            FALG – Fiber Art Live Gallery
            FAME – Fiber Art Mounted Exhibit  
Target Market – Garment constructed by the designer from an original pattern, with emphasis on materials, aesthetics, garment structure, and wearability. This category includes designs targeted toward a specific consumer, market group, or function. Formats include:
            TMLG – Target Market Live Gallery
            TMME – Target Market Mounted Exhibit
2.      Select a level for review: PRO – Professional; GRS – Graduate Student; UGS – Undergraduate Student
        3.      Create a name or title for your piece (30 word maximum). Do not use all capital letters or special characters, such as colons (:), asterisks (*), or forward slashes (/). These symbols mean something else in HTML language, so cannot be included in the title so that it translates correctly for the online Proceedings.
      4.      Photograph images of your design. Take a copy of the copyright agreement with you and obtain signatures of the photographer and, if appropriate, the model. Items should be photographed as they would be used, i.e., apparel must be photographed against a plain background on a live model, mannequin, or dress form.  Non-apparel items must be displayed as they would be exhibited. Photograph the following:
Image A.           Full front view
Image B.           Full back view of apparel items or different angle view of non-apparel items
Image C.           Interesting design or construction detail
Image D.           Designer’s choice
5.      Prepare and preserve originals of images of your design in TIFF or JPEG format, CMYK color mode, with size set to 5” x 7” with at least 300 dpi resolution. If your design is accepted into the exhibition you will be required to submit these for inclusion in the exhibition catalog and, if your design is a prize winner in the professional category, you have the option of preparing a manuscript about your design for the Clothing & Textiles Research Journal. Include only one view of the design in each image.  Images should not disclose the identity of the designer or sponsor. 
6.      Resize images for downloading to the abstract template to no larger than 2 ½” x 3 1/2” in portrait orientation (50% of original image). You will be required to place each image in the appropriate section of the template. You are responsible for color management, cropping, quality of the images, and proper placement in the template.
7.      Prepare a statement about your design describing the purpose of the piece; the design process, including how you implemented the process; the techniques used to create the piece; and the materials used. You have a maximum of 250 words for this section; use Times New Roman, font size 12, single spaced. There should be no identifying information about the designers in this statement.
8.      Download the design template, placing your prepared statement (described in step 7) in the designated space on the left and placing your resized images (A-D) in the identified locations on the right.  This file should not be larger than 1MB. Abstract files larger than 1MB will be eliminated from the competition.  Save the file you create as a pdf and label it as Category Code-Level Code-Abbreviated Title-Abstract.pdf. For example, FALG-PRO-Dress1-Abstract.pdf. (When submission is processed, the design abstract will be given a unique ID number.)
9.      Download the proceedings template. Set the document settings to single space, Times New Roman, 12 point font (even for titles), with margins at 1.5 inches top and bottom and 1 inch left and right.   Prepare the Proceedings paperin Englishfor the ITAA Proceedings and ultimately saved as a pdf file. This should be an expansion and elaboration of the statement you created above, but in paragraph form. You must include and place Image A within the proceedings; you may include one additional image. Format the images(s) so that the text wraps around the image. Do not indent paragraphs, and leave a blank line between each paragraph. Document must not be over 2 pages in length, including all images and references, and cannot be over 1 MB in size. (Reduce the dimensions of your images as needed, and the resolution to no larger than 100 dpi before inserting, to keep the overall document size within the required 1 MB.) The paper must be finished copy and show no editing marks (If you are working with co-authors, please change your document to “final” and end the “Track Changes’ process.) References should use either APA or Chicago style. The first three sections should be centered on the page; insert one blank line between each section. Do not use bold or all uppercase letters; capitalize all appropriate letters according to APA/Chicago style manuals.
·         First Section  - title (30 word maximum, capitalizing only the first letter in the first word and major words),
·         Second Section- names of all authors and professional affiliations with geographic locations of all authors in order of authorship. It is appropriate for students to invite the instructor or sponsor to be second author on articles discussing research or designs resulting from class assignments or supervised study.
·         Third Section- key words (4 maximum, use single words, not phrases)
·         Fourth Section- text of paper. Save this file as:
                        Category Code-Level Code-Your Last Name-Abbreviated Title-.pdf
                        For example: FALG-PRO-Rutherford-dress1.pdf
This Is the Title of the Paper
JoAnna Smith, Some University, USA
Keywords: Design, sustainability
(or if multiple authors)
Author 1’s Name, Author 2’s name, and Author 3’s name,
Some University, USA
[List affiliation after each author’s name if the authors are from different universities; use the affiliation once after the last author’s name if all authors are from the same university.]
Author: JoAnna Smith, Some University, USA
KEYWORDS: design, sustainability
10.  Download the Copyright Agreement Form. Sign the copyright agreement and include all necessary signatures.   Scan into the computer. Save the copyright file as a pdf file:
Category Code-Level Code-Your Name-Abbreviated Title-copyright.pdf
For example: FALG-PRO-Rutherford-dress1-copyright.pdf
11.     Be prepared to upload the abstract, proceedings, and copyright files during the Online Submission Process.
12. Prepare Program Information in English for the conference program, and be prepared to enter the information during the Online Submission Process.  
·         Title of the paper (30 word maximum, capitalizing only the first letter in major words)
·         Names and professional affiliations of all presenters in order of authorship.
This Is the Title of the Paper
JoAnna Smith, Some University, USA
(or if multiple authors)
This Is the Title of the Paper
JoAnna Smith, Some University, USA
Author 2’s name and affiliation
Author 3’s name and affiliation
[List affiliation after each author’s name if the authors are from different universities; use the affiliation once after the last author’s name if all authors are from the same university.]
Authors:     JoAnna Smith, Some University, USA
Author 2’s name, Some University, USA
Author 3’s name, Some University, USA
13.   Plan for paymentof review fee ($20 per submission).  Be prepared to pay the submission fee at the time of the online submission.    As part of the undergraduate membership in ITAA, undergraduate students may submit one entry for free. 
Detailed instructions for online submission are posted separately on the ITAA Website.